Collections

 

*Videos*

[[Creating Collections >> http://www.logosbiblesoftwaretraining.com/other-videos/collections-and-prioritising/#desc-8118581]]

[[Creating Collections >> https://support.logos.com/hc/en-us/articles/360016299092-Create-and-Use-Resource-Collections]]

[[Creating Advanced Dynamic Collections >> http://www.logosbiblesoftwaretraining.com/other-videos/collections-and-prioritising/#desc-8145864]]

 

*See also*

[[Example Collections]]

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/Updated for Logos 8+/

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/Page Contents/

* [[Description >> # Description]]

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* [[Creating Rules >> # Creating Rules]]

* [[Filterable fields >> # Filterable fields]]

* [[Exampleswithrules>> # Exampleswithrules]]

* [[IncludingandExcludingResources>> # IncludingandExcludingResources]]

* [[Complex Commentary Rules >> # Complex Commentary Rules]]

 

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!! Creating

#. Open /Collections/ from the Tools menu.

#. Click "New" in the collection panel \\ \\ {{$ media:coll2.png?maxwidth=500&maxheight=400}} \\ \\

#. Click "New" in the collection panel \\ \\ {{$@img-fluidamber:11035353:45516628}} \\ \\

#. Replace "unnamed collection" with the name you want to give your collection e.g. *Journals*. \\ \\

#. Replace "Unnamed collection" with the name you want to give your collection e.g. *BibleDictionaries*. \\ \\

#. [[Establish a rule >> # Creating Rules]] that defines the resources you wish to have in your collection e.g. enter *type:journal*. This tells your collection to include all resources that have been defined by Logos as /journals/. \\ \\

#. [[Establish a rule >> # Creating Rules]] that defines the resources you wish to have in your collection e.g. enter *type:encyclopedia*. This tells your collection to include all resources that have been defined by Logos as /journals/. \\ \\

#. At this point your collection is done, but possibly not fine tuned. The number beside the "=Resulting collection" is the number of resources in this collection. There may be onejournal you do not want in your collection. Or perhaps there isaresource you want included, but thathas not beendefinedbyLogosas a /journal/. This is where the "+ Plus these resources:" and "- minus these resources:" sections comeinhandy. These features will be covered under the"editing"heading.

#. At this point your collection is done, but possibly not fine tuned. The number beside the "=Resulting collection" is the number of resources in this collection. There may be some you do not want in your collection. Or perhaps there aresome you want included, but theyare not classified as an /encyclopedia/. This is where the "+ Plus these resources:" and "- Minus these resources:" sectionscouldbeuseful,butamodifiedcollection/rule/willusuallyrequirelessmaintenance. These features will be covered under[[Editing>>#Editing]]and[[RulesforIncludingandExcluding>>#IncludingandExcludingResources]]below.

 

!! Opening

#. Open /Collections/ from the Tools menu.

#. Click "Open" \\ \\ {{$ media:coll3.png?maxwidth=500&maxheight=400 }} \\ \\

#. Click "Open"

#. Select the collection you wish to open. Either:

  * scroll through the list; or

* begin typing the name of the collection in the /Find~/Search/ box.

* begin typing the name of the collection in the /Search/ box.

 

!! Editing

Under this section we will cover adding individual resources to the exception areas and adding a collection to the exception area of a collection (/called nested collections/).

See [[Rules for Including and Excluding Resources >> # Including and Excluding Resources]] as an alternative to doing it manually.

 

!!!! Removing an individual resource from the collection

#. Open the collection.

#. Find the resource in your collection's resource list, which is under *Resulting Collection*\\\\{{$media:coll4a.png?maxwidth=500&maxheight=400}}\\\\

#. Find the resource in your collection's resource list, which is under *Resulting Collection*

#. Drag the resource to the section labeled "- Minus these resources:" \\ \\      {{$ media:coll5.png?maxwidth=500&maxheight=400 }} \\ \\

#. *Drag* the resource to the section labeled "- Minus these resources:"

#. At this point your resource has been excluded. \\ \\ {{$ media:coll6.png?maxwidth=500&maxheight=400}} \\ \\

#. At this point your resource has been excluded. \\ \\ {{$ media:coll6.png?maxwidth=400}} \\ \\

 

!!!! Adding an individual resource to the collection

#. Open the collection.

#. Open Library next to the collection window. To do so:

#. Open Library next to the collection window.\\ To do sodragtheLibraryicontothelocationyouwantit.

 * right click on the Library icon and select "Open in Tab"; *or*

#. Locate the resource you want to add in Library.

 * drag the Library icon to the location you want it.

#. *Drag* the resource from the Library to the section labeled "+ Plus these resources:"

#. Locate the resource you want to add in the Library.

#. Drop the resource and it is now included. \\ \\      {{$ media:coll8.png?maxwidth=400 }} \\ \\

#. Drag the resource from the Library to the section labeled "+ Plus these resources:" \\ \\  {{$ media:coll7.png?maxwidth=500&maxheight=400 }} \\ \\

#. Drop the resource and it is now included. \\ \\      {{$ media:coll8.png?maxwidth=500&maxheight=400 }} \\ \\

 

!!!! Adding a Collection of books as an exception

If you have a collection ofallyour journals there may be one journal series you do not wish to have in your collection. You could add each year of the journal individually, but when you update your journal collection the new year's issue of this journal would be added to your collection. The better option is to create a collection containing all the issues of that journal and exclude that collection from your "Journal" collection. Then when the new issue is added to your library, it is added to the collection for that journal, and excluded from your "Journal" collection automatically. In the following instructions we willseektoexclude the fictional journal"MakingItUpJournal"from a collection of journals.

If you have a collection of journals there may be one journal series you do not wish to have in your collection. You could add each year of the journal individually, but when you update your journal collection the new year's issue of this journal would be added to your collection. The better option is to create a collection containing all the issues of that journal and exclude that collection from your "Journal" collection. Then when the new issue is added to your library, it is added to the collection for that journal, and excluded from your "Journal" collection automatically. In the following instructions we will exclude the undesired"journal" from a collection of Journals.

 

#. Create a collection of the journal series you wish to exclude. Title the collection /Making It Up Journal/, and use the rule *title:~"Making It Up Journal~"*. This collection will include every issue of Making It Up Journal.

#. Create a collection of the journal series you wish to exclude.

#. Open the collection /Journal/, or create it if you have not already done so.

 * Name the collection /Making It Up Journal/

#. Click "Open" and navigate to the collection you wish to exclude. Do not press enter!

 * Use the rule *title:~"Making It Up Journal~"*.

#. Drag the name of the collection you wish to exclude to the area titled "- Minus these resources:"

#. Open the collection /Journal/

#. At this point the journal series "Making It Up Journal" is excluded from your "Journals" collection.

#. Click "Open" and navigate to the collection you wish to exclude.

 * Do not press enter!

#. *Drag* that collection to the area titled "- Minus these resources:" in the open /Journal/ collection.

#. Resources from /Making It Up Journal/ are now excluded from your /Journal/ collection.

 

!! Deleting

…

#. After this your collection has been deleted.

 

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!! Creating Rules

To help you create your own collection rules, tips and examples are provided below, together with links to other wiki articles.

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!!!! Search Field notes

* Do not leave a space after the colon; e.g., it's *lang:greek* not *lang: greek* (if you do leave a space it ignores the field name and will find all resources that mention the text you put after the space)

* Do not leave a space after the colon e.g., it's *lang:greek* not *lang: greek* (if you do leave a space it ignores the field name and will find all resources that mention the text you put after the space)

* Use quotation marks for phrases e.g. *title:"bible doctrine"* finds books with those two words together in the title. but *title:bible doctrine* would find books with "bible" in the title and "doctrine" elsewhere.

* if you set *Show Community Ratings* and *Show Community Tags* in Program Settings you can use /rating:/, /tag:/ and /communitytag:/ for community values. /myrating:/ and /mytag:/ are used for the values that you apply.

* exact matches are not required. For instance if you filter by /subject:theolog/ it will return resources that contain "theology", "theologies", and "theologians".

* ANDNOT can be used to refine resource exclusion e.g. to exclude commentaries with Second (or 2 or II) in /Title/ use: *type:commentary ANDNOT Title:(Second,2,”II”)*

* ANDNOT can be used to refine resource exclusion e.g. to exclude commentaries with "Second" (or "2" or "II") inthe /Title/ use: \\ *type:commentary ANDNOT Title:(Second,2,”II”)*

 

!!! Exampleswithrules

!!!IncludingandExcludingResources

!!!! Including and Excluding Resources

With suitable rules you do not have to manually exclude or include resources from your collections. \\ Refer to [[Tagging]] and [[Rating >> Ratings]] to see how this is possible.

With suitable rules you do not have to manually exclude or include resources from your collections. Refer to [[Tagging]] and [[Rating >> Ratings]] to see how this is possible.

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 * A collection of *English Bibles*

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   * Rule: *(type:encyclopedia AND myrating:>1)  OR  mytag:topics* \\ /mytag/ allows inclusion of additional resources, and /myrating/ will exclude resources that are not rated above 1 star. You could use *ANDNOT myrating:<2*, but the *AND* is clearer.  \\ When you get new resources of /type:encyclopedia/, or another /type/ with topics, ensure that you rate them accordingly, and tag the other /type/ as *topics*.

!!!! Complex Commentary Rules

!!! Complex Commentary Rules

The wiki has [[Canonical Commentary Collections]]. But see [[this forum post >> https://community.logos.com/forums/t/88829.aspx]] for more complete and efficient collections.